EXECUTIVE POSITIONS
Please find all the details listed below about each executive positions. If you want more information on a
certain position, then feel free to contact
that person that currently holds the role.
Old committee members assist with organising
and coordinating the activities
and events of the club.
Attendance at the AGM impossible or want to fill a position?Please download the proxy & nomination form here
President / Vice President / Secretary-Recording Secretary / Membership Secretary / Treasurer / Councillors / Newsletter Editor / Website Designer/Manager /Email Coordinator/ Advertising
- Chair Executive Committee;
- Contribute to the Newsletter;
- Meet and greet members at functions;
- Make announcements/speeches at functions as required;
- Liaise with the Consul General’s Office, Sydney
- To act as one of the club’s representatives;
- To act in place of the President during his/her absence
- Provide information on the club and club activities received by email;
- Assist with sending emails to club members regarding events;
- To assist in answering emails sent to club or forwarding them to appropriate committee members;
- Collect mail from club mailbox, sort and disperse to appropriate committee members
- Answer miscellaneous mail;
- Liaise with Catriona Smith at the Canadian Consulate, and ensure that membership forms and newsletters are available in the reception area;
- Act on requests from outside organisations. This includes lending flags and posters, and providing other information to promote Canada;
- To take minutes at all meetings, and email them in a timely manner to the President for distribution;
- See that correct books and accounts shall be kept, showing the financial position of the club, and present financial statements to the Executive ommittee when required;
- Responsible for co-signing all club cheques with Club President;
- See that all subscriptions are duly collected, and report to committee where there are errors;
- Arrange for club accounts to be audited prior to AGM
- To record club members (new and renewed) in database;
- Send out membership cards and letters to new and renewed members;
- Cash any cheques that are received for membership and to send any credit card details to Club Treasurer;
- Update club details into club email address book;
- Send bios of new members to Newsletter producer in order to publish in newsletter;
- Provide mailing list of club members for newsletter distribution or for other functions;
- Keep committee informed of current membership numbers;
- Send emails to our club members of upcoming events, consulate notices etc;
- Check the club's email account periodically and action or forward emails to appropriate committee members.
- Publish content submitted by committee members and other relevant club information in a visually pleasing newsletter format
- liaise with printers to ensure newsletter is printed on time each month.
- To maintain and update club website using information provided by newsletter and other committee members
- (this includes such items as announcement of club functions, advertisements, last minute announcements, etc);
- To assist in answering emails sent to club or forwarding them to appropriate committee members;
- Display club photos on website and then archiving them;
- Liaising with Membership Secretary to ensure all current club members have access to members only area
- Provide rates for all advertising enquiries,
- liaise with potential advertisers to obtain artwork, organise invoicing, as required pursue potential advertisers,
- liaise with Treasurer to ensure payments are processed and advise Newsletter editor of any new Ads.
Councillors (5 positions available)
- To assist with club functions/events; To be an active voice in meetings and vote on proposals.
